Summer Appointments

Academic Year (10 Month) Faculty

Eligibility

• Faculty employees who have an academic year obligation (10 month) are eligible for compensation during the summer for teaching, research or administration.

• These employees must devote their total effort to the appointed program(s) for which they are being compensated during the summer period.

Appointments

• An Electronic Personnel Transaction Form (e-PTF) is required

The following are the e-PTF processing steps: 

• Person Search / Transaction Effective Date
• Search Results – Select
• Add New Appointment
• Employer: State
• Appointment Type: Summer
• Pay Basis: Summer
  

• The employee’s academic year title should be used for the summer service appointment.

• Any beginning and end date may be used between 5/16/13 through 8/14/13. However, the appointment may not be for more than 13 weeks in total.

Compensation

• Payments for summer service may be from State Operating, Income Fund Reimbursable (IFR), Research Foundation or U.B. Foundation funds, or any combination thereof.
• Funding from State Operating and IFR sources must come from Temporary Service funds.
• Appointments which exceed two-ninths of full-time academic year base salary from all funding sources (not including Also Receives, Chair Stipend) require the following:
• The “Summer Appointment Certification” Form.
  Supported justification of the need for additional effort to be devoted to the project should be submitted to the Department Chair and the Dean’s office.
• Compensation cannot exceed three-ninths of the full-time academic year base salary (not including Also Receives, Chair Stipend), from all funding sources

Formulas

Forms

Spring 2013 Faculty Bi-Weekly Employees

Eligibility

• Only Faculty Biweekly Employees, who held the title of Adjunct Instructor on the State Payroll for the Spring 2013 semester, are eligible.

Appointments

• An Electronic Personnel Transaction Form (e-PTF) is required.

The following are the e-PTF processing steps: 

• Person Search / Transaction Effective Date
• Search Results – Select
• Add New Appointment
• Employer: State
• Appointment Type: Summer Faculty
  
• Pay Basis: Summer
  

Compensation

• There is no minimum or maximum salary guideline associated with this appointment.
• Total compensation rate must be entered in the salary box on the ePTF.
• Total amount of payment must be entered in the ePTF note section.

Spring 2013 Teaching and Graduate Assistants

Eligibility

• Only Teaching and Graduate Assistants, who held the title of Teaching or Graduate Assistant on the State Payroll for the Spring 2013 semester are eligible.
• Students who have graduated should be appointed as NEW SUMMER (see section below).
• Student assistant appointments cannot be held in conjunction with this appointment.

Appointments

• An Electronic Personnel Transaction Form (e-PTF) is required.

The following are the e-PTF processing steps:

• Person Search / Transaction Effective Date
• Search Results – Select
• Add New Appointment 
• Employer: State
• Appointment Type: Summer
• Pay Basis: Biweekly
  

• Beginning and ending date must correspond to the payroll periods 5-10.  See Summer Payroll Calendar for dates.
  

Compensation

• There is no minimum or maximum salary guideline associated with this appointment.
• Biweekly rate must be entered in the salary box on the ePTF.
• Total amount of payment must be entered in the ePTF notes section.
• Casual titles that are paid from an IFR account will be charged fringe. For further information please contact Financial Services at 645-2660.
  

New Summer Appointments

Eligibility

• Individuals who do not currently hold an active state appointment at University at Buffalo.

Appointments

• An Electronic Personnel Transaction Form (ePTF) is required

The following are the e-PTF processing steps: 

• Person Search / Transaction Effective Date
• If person is found - Select
• Add New Appointment
• If person not found – add new person
• Employer: State
• Appointment Type: Summer
• Pay Basis: Summer
  

• State Job Titles are limited to Clinical Professor 10, Lecturer 10, Research Professor 10 and Visiting Professor 10 but in-house titles may be added if appropriate.
• Any beginning and end date may be used between 5/16/13 through 8/14/13. However, the appointment may not be for more than 13 weeks in total.

Compensation

• There are no minimum or maximum salary guidelines associated with these appointments
• An exception to the above:  if an employee is active at another State Agency as a 10-Month Faculty member you MUST use the Compensation Maximum/Formulas.  If non-academic then extra service must be used. 

Forms

• Oath of Office  (22 KB) Card is required if the employee has never been on the state payroll (excludes student assistant titles).
• I-9 form   (167 KB) required for all “new” and for anyone whose previous I-9 is expired (3 years past initial completion).
• Tax withholding forms state and federal (optional) .
• Verification of First Day of Service  (32 KB) is NOT required if employee held a spring 2012 academic appointment.

Additional Useful Information:

Payment Schedules:

• Summer payment schedules for instructor 10, Summer Casual Employees (Appointment Type = Summer Grad/Fac BIW), academic year (10 month) faculty and new summer appointments can be found here.

Notes:

• No benefits associated with Summer Appointments.
• Employees currently appointed with a calendar year obligation are entitled to additional payment under the University at Buffalo Extra Service Policy.
• If a student has graduated they should be appointed as a NEW summer.
• If unsure of eligibility under these guidelines please contact Human Resources.
• If employee has a current active research appointment a Request for Prior Approval of Extra Service Compensation form may be required. Please contact Dana Moore (State) at 645-8157 or Bob Palmer (RF) at 645-4476 with further questions.

Contacts:

• Dana Moore at 645-8157 (Manager)
  
• Lisa Battle at 645-8156
• Angela Kuc at 645-4427
• Lynn Phalen at 645-8158
• Elizabeth Wolf (Summer Casuals) at 645-4428

• Karen Bauer at 645-4448 (Manager)
• Elaine Hines (A – CH) at 645-4425
• Kathy Maziol (CI - GL) at 645-4449
• Kathy Sears (GM – K) at 645-4450
• Cheryl Delano (L - O) at 645-4446
• Melissa Barone (P - SL) at 645-4445
• Joanne Intorre (SM - Z) at 645-4424