|APSU Deficit Reduction Plan (DRP)
The APSU Deficit Reduction Plan (DRP) requires each employee to take nine furlough days beginning January 31, 2012 and have a reduction in the compensation for fiscal years 2011-2012 and 2012-2013.
The DRP reduces employee compensation by the equivalent of 1.923% of 26 pay periods of compensation, to be withheld from employees’ retroactive checks paid on March 28, 2012 for five days of deficit reduction leave (DRL).
There will be a reduction of 1.538% for 26 pay periods for fiscal year 2012-2013 for the remaining four days of DRL beginning with the check of April 11, 2012.
Repayment of DRP Reductions
Currently there is no information regarding the repayment, if any, of the nine days of DRL.
Earning of Nine Days of Deficit Reduction Leave (DRL)
Full-time annual-salaried employees are credited with nine days of DRL at the beginning of the DRP period on January 31, 2012. Part-time APSU employees are credited with 9 pro-rated days of DRL based on their employment percentage on January 31, 2012.
Employees who are appointed to an APSU position after the beginning of the DRP shall be credited with the appropriate proportionate amount of DRL that corresponds to the number of pay periods left in the DRP period. Please contact Claudia Samulski at firstname.lastname@example.org or 645-4487 to calculate DRL for new employees.
Extra Time Worked
Part-time annual-salaried employees will also be credited with a proportionate amount of additional DRL on a pay period to pay period basis, prorated based on additional hours worked beyond their set payroll percentage which do not exceed the employee’s basic workweek of 40 hours. The exact amount of DRL will vary based on the actual time worked.
Employees Engaged in Extra Service
Employees who are approved for, and work, extra service will be credited with DRL in proportion to the additional hours of work performed. The computation is similar to that shown for extra time worked.
For example, a full-time annual-salaried employee whose normal schedule is 100% (80 hours in a biweekly pay period) would be credited with 72 hours of DRL upon ratification. If the employee worked 20 hours of extra service for two pay periods, 40 hours of extra service total, during the 2012–13 State Fiscal Year (25% of a full-time schedule), multiply the appropriate 2012–13 DRL factor (1.23 hours per pay period) by 0.25 to prorate for a 25% work schedule and then multiply by two pay periods and round the result down to the nearest quarter-hour (1.23 x .25 x 2 = .615, rounded down to .5 hours). In this example, the employee should be credited with an additional .5 hours of DRL.
NOTE: Only for purposes of crediting extra time worked and extra service between January 31, 2012 and March 14, 2012, the biweekly DRL value shall be 1.54 hours per pay period. There shall be no crediting of additional DRL for extra time worked or extra service performed before January 31, 2012.
Use of Nine Days of DRL
- Days off are at the employee's election but are subject to supervisory approval. Employees should provide reasonable advance notice of their requested DRL. Supervisors may take operational needs into account when approving such requests.
- All DRL credits must be used prior to March 31, 2013. DRL credits may not be carried over. For 2013 only, the vacation credit balance of an employee may not exceed 45 days on January 1, 2013. Otherwise, according to current policy, employees may only carry over up to 40 days of vacation leave each January 1st.
- DRL can be used in 1/4 day units.
- DRL credits may not be used to cover unscheduled absences such as employees calling in sick, but may be used for pre-planned appointments, with prior supervisory approval, including medical appointments or pre-scheduled absences normally charged to sick leave.
- Time charged to DRL is considered full pay status for the purpose of earning biweekly accruals and eligibility for earning holidays and health/dental/vision insurance.
- Seniority will be the determining factor if there are multiple requests for DRL use on the same day.
Employees who take the day off on (observe) a holiday cannot use a furlough day and earn a holiday. They must earn and use the holiday. Holiday pay is not subject to the Deficit Reduction.
University Human Resources (UHR) has revised the monthly and semiannual timesheets to allow for DRL tracking. They are available on this site under “Helpful Documents” at the top of this page.
Employees who are separated from state service for any reason during the DRP period will forfeit all unused DRL credits. There is no lump sum payment for unused days of DRL.
If you know an employee will be separating from state service (for example they will be retiring on March 29, 2012) they should be encouraged to take only the time that corresponds to the amount that will be withheld from their paycheck. The State will recoup the money if DRL credits have been used and the corresponding salary has not been reduced by the DRP. Please contact Claudia Samulski to discuss the DRL credits if you are leaving state service prior to March 2013.
Compensation that is included in the DRP
The following earnings WILL be included in the DRP:
Who to Contact in University Human Resources
If you have questions about your paycheck, please contact the following payroll staff:
If you have questions about time and attendance and leaves please contact: