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| CSEA Deficit Reduction Plan (DRP) 2012-2013 |
The Deficit Reduction Plan (DRP) is contained in the 2011-2016 Agreements between the State of New York and the Civil Service Employees Association (CSEA) for employees in the Administrative Services Unit (ASU), Institutional Services Unit (ISU), and the Operational Services Unit (OSU). All employees in these bargaining units are subject to the provisions of this program regardless of whether they are eligible to accrue leave or not.
Dates for Paychecks
The DRP for fiscal year 2012-2013 reduces employee compensation by 1.538% for 26 payroll periods beginning with the check of April 11, 2012 and ending with the check of March 27, 2013.
Earning of Four Days of Deficit Reduction Leave (DRL)
Full-Time Annual-Salaried Employees
Full-time annual-salaried employees are credited with four days of DRL at the beginning of the DRP period on April 1, 2012, based on their workweek of either 37.5 or 40 hours at the start of the DRP. For example, an employee whose normal full-time work schedule is 75 hours in a biweekly pay period will be credited with 30 hours of DRL. An employee whose normal full-time work schedule is 80 hours in a biweekly pay period will be credited with 32 hours of DRL.
Part-Time Annual-Salaried Employees
Part-time annual-salaried employees are credited with four prorated days of DRL at the beginning of the DRP period on April 1, 2012, based on their employment percentage at the start ofthe DRP. For example, a part-time annual salaried employee whose 50% schedule requires them to work 37.5 hours in a biweekly pay period will be credited with 15.00 hours of DRL. A part-time annual salaried employee whose 50% schedule requires them to work 40 hours in a biweekly pay period will be credited with 16 hours of DRL.
Part-time annual salaried employees will also be credited with a proportionate amount of additional DRL on a pay period to pay period basis, prorated based on additional hours worked beyond their normal work schedule up to 37.5 or 40 hours per week. Hours worked over 40 hours per week are overtime and this time is not subject to a reduction of salary.
Hourly Employees
Hourly employees, including those not subject to the attendance and leave provisions (less than .50 FTE and not eligible to accrue), will earn a pro-rated amount of DRL based on the employee's schedule since April 1, 2012 and their anticipated schedule for the rest of the fiscal year.
The pro-rated amount will be adjusted if the actual hours worked differ from the estimate so that the employee will be credited with the appropriate amount of DRL. For time and attendance purposes, the employee should record the DRL time on their timesheet. For example, if an employee is scheduled to work for 6 hours on their shift and they work four hours and charge two 2 hours of DRL they would record both of those amounts on their time sheet. The employee would be paid for the total six hours. The six hours are subject to the DRP and will have 1.538% withheld from their check.
Rounding Down of DRL Credit
When crediting DRL, you should round down to the nearest 1/4 hour. This applies to full and part-time employees.
New Employees
Employees who join the CSEA bargaining unit after the beginning of the DRP shall be credited with the appropriate proportionate amount of DRL that corresponds to the number of pay period left in the DRP period for this fiscal year. For example, a full-time 40 hour per workweek employee who is hired with only 13 pay periods remaining in the DRP shall be credited with 16 hours of DRL because reductions in compensation will occur over only 13 pay periods under the DRP.
Calculation for example above is the number of pay periods the employee is employed divided by the total number of pay periods in the reduction period, which is 26 pay periods. This will give you a percentage that should be multiplied by the full-time work week.
Calculation for example above: 13 pay periods employed divided by 26 pay periods for entire DRP equals 50% x 32 hours equals 16 hours: 13/26 =.50 x 32 = 16 hours credited.
Calculation for 37.5 hour per week employee hired with 13 pay periods employed during the DRP: 13/26 = .50 x 30 = 15 hours credited.
Use of Four Days of DRL
- Days off are at the employee's election but are subject to supervisory approval. Employees should provide reasonable advance notice of their requested DRL. Supervisors may take operational needs into account when approving such requests.
- DRL can be used in 1/4 hour units.
- DRL credits may not be used to cover unscheduled absences such as employees calling in sick, but may be used for pre-planned appointments, with prior supervisory approval, including medical appointments or prescheduled absences normally charged to sick leave.
- Time charged to DRL is considered full pay status for the purpose of earning biweekly accruals and eligibility for holidays, calculation of overtime, and health/dental/vision insurance.
- Seniority will be the determining factor if there are multiple requests for DRL use on the same day.
Holidays
Employees who take the day off on (observe) a holiday cannot use a furlough day and earn a holiday. They must earn and use the holiday.
Overtime
Time charged to DRL counts as time worked for purposes of determining entitlement to overtime.
Time Sheets
University Human Resources (UHR) has revised the biweekly and semiannual timesheets to alIow for DRL
tracking. They are available on this site under “Helpful Documents” at the top of this page. Employees who use swipe cards will be advised by their departmental time and attendance contact person.
Separations
Employees who are separated from state service for any reason during the DRP period will forfeit all unused DRL credits. There is no lump sum payment for unused days of DRL. If you know an employee will be separating from state service (for example they will be retiring on December 31) they should be encouraged to take only the time that corresponds to the amount that will be withheld from their paycheck. The State will recoup the money if DRL credits have been used and the corresponding salary has not been reduced by the DRP.
Compensation that is included in the DRP
The following earnings WILL be included in the DRP:
- Inconvenience Pay (Full and Part-time)
- Biweekly Salary for hourly and annual employees
- Holiday Pay
- Workers' Compensation
- Extra Time (please note extra time only pertains to part-time employees. These are the hours an employee works between their regularly scheduled hours up to 40 hours per week. For example, if a part-time annual-salaried employee whose 60% schedule (.60 FTE) requires them to work 40 hours per week for one biweekly period, the employee earns 16 hours of extra time that pay period. These extra hours will be included in the DRP calculation of deficit compensation.
The following earnings will NOT be included in the DRP:
Who to Contact in University Human Resources
If you have questions about your paycheck, please contact the following payroll staff:
If you have questions about time and attendance and leaves please contact:
CSEA Deficit Reduction Plan (DRP) 2011-2012
For information on the DRP of 2011-2012, please click here.
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